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INTRODUCTION

OFINESAAS is a school administration and management system which provides a complete solution to streamline all major activities of an educational institution. OFINESAAS can be implemented either as a cloud-based or as a self-hosted solution based on the client’s needs. We can also design and build a customized Design + Mobile solution based on your organization’s needs.

 OBJECTIVE

The foremost objective of OFINESAAS is to provide a solution to the problems faced by conventional school management solutions. ie: Lack of online access, low data security, clunky user interface etc. OFINESAAS aims to reduce tedious paper works and makes the management of the school more systematic. We cover all aspects of school management including student enrollment, Student performance tracking, Timetable, Fees collection, Examination, Report generation etc. The system also works as an interactive medium of communication among administrators, teachers, librarian, hostel manager, accountant, human resources, students and parents.

BUSINESS OJECTIVES: Grow Your Income with OFINESAAS

OFINESAAS gives you the power to run multiple schools and generate consistent revenue.
As a Super Admin, you can create flexible subscription plans (weekly, monthly, or yearly) for your clients. Every subscription brings you recurring income — helping you grow faster and smarter.

Manage clients, monitor earnings, and scale your operations with ease.
With OFINESAAS you're not just managing schools — you're building a profitable business.

SPECIFIC OBJECTIVES

1. To automate routine tasks in school management and improve the efficiency of administration.
2. To provide centralized management of academic data that can then be securely accessed from anywhere in the world.
3. To enable and empower school stakeholders to identify problem areas and design effective solutions.
4. To ensure smooth flow of information between stakeholders, management, staff, students and parents
   

FEATURES

1. Web based - Allows the users to access the system from anywhere, at any time.
2. Scalability - Makes the software capable of handling both small and large organizations and their increased demands.
3. Customization - Enables the application to be modified in order to fit the exact requirement of the institution. Access Management - Two factor authentication and role based access controls
4. High Level Security - We have implemented industry standard security protocols and technologies against malicious attacks.
5. User Management - Our system nurtures the interaction between different user groups like administrators, teachers, students and parents.
6. User Friendly - Intuitive and elegant interface design guarantees simple, yet effective user-system interaction.
7. Mobile Friendly - Makes OFINESAAS easily accessible from Mobile devices, we are currently working on native Apps in Android and iOS.

CORE MODULES

PRIMARY MODULES

1. Examination Module
2. Attendance Module
3. Timetable Module
4. Fees Module
5. Reports Module
6. Downloads Module
7. Export Module
8. Notify Module
9. Settings Module

Please find below a brief description of the features covered in each module.

SUPER ADMINISTRATOR

1. Able to manage different schools
2. Manage company website data like plan, logo, slogan and many others
3. Check school subscription plan and expiration date
4. Assign roles to staff
5. Internal Messaging
6. Post news and notifications for the school admin
7. Create more add-ons for schools

SCHOOL ADMIN

1. Admissions Dashboard and Online/Offline Admission Management
2. Add students to waiting list
3. Add, View and Manage Guardian details
4. Create Student Categories
5. Create Student Logs and sort them by categories
6. Monitor, manage and sort students using custom filters
7. Generate PDF reports of Student profile
8. Generate PDF reports of the search results
9. Online Student document storage
10. Track student attendance, exam performance and fees
11. Add rewards and achievements
12. Add, edit fields in student registration using dynamic form management
13. Translation / Localization
14. User Role Management
15. Import Module
16. Examination Module
17. Attendance Module
    
18. Timetable Module
19. Fees Module
20. Reports Module
21. Downloads Module
22. Export Module
23. Notify Module
24. Settings
25. Payment Integration
26. Documents Management
27. Complaints Management
28. Backup Management
29. Theme Management
30. System Upgrade Schedule
31. Module Management
32. Online Enrollments
33. Online Examinations
34. Student and Teacher Achievements
35. System Activity Log
36. Hostel Module
37. Transport Module
38. Library Module
39. Purchase Module
40. HR Module

TEACHER PORTAL

1. Dashboard which allow the teacher to view the News, Events and the mails
2. Send and receive messages
3. View News, Events and Events calendar
4. Download notices, forms etc.
5. Upload lecture notes, assignments for student
6. Create live classes meetings
7. View and verify own profile
8. View own Attendance, leaves etc. and mark Student Attendance (class-teacher only)
9. Request Leaves and view the status of the application
10. View Timetable, and enter marks (class-teacher only) for Exams
11. View Achievements and Rewards
12. Register complaints and view its status
13. Change login username and password
14. Change portal theme
15. Change language preferences
16. Apply for loan and check loan approval status
17. View monthly payslip

STUDENT PORTAL

1. Change language preferences
2. Dashboard which allow the student to view the News, Events and the mails
3. Send and receive messages.
4. View and pay all pending invoices
5. View News, Events and Events calendar.
6. Download notices, forms, assignments, lecture notes etc.
7. Print terminal report cards
8. View and verify your own profile
9. View Subject, Attendance, Time-table, Fee details, Exam Results etc.
10. Join live classes
11. Upload done assignments
12. CBT
13. View class mates and class teacher
14. View and search books lent and available in the school library.
15. Register complaints and view its status
16. Change login username and password
17. Change portal theme

PARENT PORTAL

1. Dashboard which allow the parent to view the News, Events and the mails
2. Send and receive messages
3. View News, Events and Events calendar
4. View and verify own profile and students profile
5. View Course, Attendance, Time-table, Fee details, Exam Results etc. of the wards
6. Support for multiple students (siblings) for a single parent
7. Register complaints and view its status
8. View own children done assignment
9. Change login username and password
10. Change portal theme
11. Change language preferences
12. Real time chatting
13. Print student terminal report

LIBRARIAN PORTAL 

1. Dashboard which allow the librarian to view the News, Events and the mails
2. Send and receive messages
3. View News, Events and Events calendar
4. View and verify own profile and students profile
5. Manage master data
6. Allows Book to be Published
7. Book Author
8. Book Category.
9. Register Student
10. Manage Request Book
11. Manage Leave Application
12. Check award from the school admin
13. Manage book department
14. Apply for loan and check loan approval status
15. Real time chatting
16. View monthly payslip
17. Request Leaves and view the status of the application

ACCOUNTANT PORTAL 

1. Dashboard which allow the accountant to view the News, Events and the mails
2. Send and receive messages
3. View News, Events and Events calendar
4. View and verify own profile and students profile
5. Generate invoice
6. Manage Invoice
7. Real time chatting
8. Send Invoice Via Email.
9. Manage Expenses
10. Apply for loan and check loan approval status
11. View pay slip
12. Request Leaves and view the status of the application

HUMAN RESOURCES PORTAL 

1. Dashboard which allow the HRM to view the News, Events and the mails
2. Send and receive messages
3. View News, Events and Events calendar
4. View and verify own profile and students profile
5. Add users
6. Manage payroll
7. Create payslip for the employees
8. Manage teaching and non teaching staff
9. Create Award
10. Manage Leave Application
11. Manage department
12. Real time chatting
13. Manage Recruitment
14. View own award from the admin
15. Apply for loan and check loan approval status

HOSTEL MANAGER PORTAL 

1. Dashboard which allow the hostel manager to view the News, Events and the mails
2. Send and receive messages
3. View News, Events and Events calendar
4. View and verify own profile and students profile
5. Manage Hostel
6. Manage Hostel Category
7. Manage Room Type
8. Manage Hostel Room
9. Real time chatting
10. Apply for loan and check loan approval status
11. Manage Leave Application
12. View pay slip

SCHOOL WEBSITE     

1. Allows new student registration
2. Allows visitors to chat or contact school admin via contact form
3. Views school events, news and blogs with school banners, read about your school such as school mission, vision and objectives.
4. And many other interesting features

SYSTEM REQUIREMENTS – LIVE SERVER

1. PHP >= 7.2
2. MySQL 5.x
3. PHP Mcrypt Extension
4. PHP MBString Extension
5. PHP GD Extension
6. PHP MYSQLI Extension
7. PHP MYSQL Extension
8. PHP CURL Extension
9. PDO PHP Extension
10. OpenSSL PHP Extension
11. Rewrite Module Enabled
12. Zip PHP Extension
13. allow_url_fopen enabled

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